Produces documents in a business environment
Task 1.1 Compares the different types of documents that could be used to present information (by selecting the most appropriate)
There is more to business writing than we give it credit for; it is not just about memorandums and proposals but also about human emotions and relationships. If we break away from the black and white of business writing, we can find that the range and form of business writing are exciting and varied, as opposed to the clinical feeling that it often is associated with. Business letters are those that are produced by someone at a business and usually go to another business or a customer, as opposed to personal letters, which are more informal and tend to go from person to person.
A business letter
A business letter is very essential for regular activities maintenance of Business Company. The authority of the business farms keeps their business records in these letters. Besides, the manager uses business letters to a large extent that the business letter is used to communicate with the stakeholders, representatives, employees, suppliers, and any single person related to their business. A business letter is a formal document often sent from one company to another or from a company to its clients, employees, and stakeholders, for example. Business letters are used for professional correspondence between individuals, as well.
A business email
Business email is a method of business communication, which plays an important role in establishing relationships with colleagues, partners, sponsors, etc. If written correctly, it will help you to create a good image of your company. Today, a business email is a widespread practice, since it is impossible to imagine a world-wide business process, the participants of which live in different time zones communicating via letters. People all over the world are different, but still, there are some rules to follow if you want to sound correct.
A business Memo
A memo can be defined as a short note designating something to be remembered, especially something to be done or acted upon in the future; reminder. In other words, a record or written statement of something including an informal message, especially one sent between two or more employees of the same company, concerning company business: an interoffice memorandum (Natalie Canavor, 2018).
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Typical sales letters start off with a very strong statement to capture the interest of the reader. Since the purpose is to get the reader to do something, these letters include strong calls to action, detail the benefit to the reader of taking the action and include information to help the reader to act, such as including a telephone number or website link.
Order letters are sent by consumers or businesses to a manufacturer, retailer, or wholesaler to order goods or services. These letters must contain specific information such as model number, name of the product, the quantity desired, and expected price. Payment is sometimes included with the letter.
Acknowledgment letters are a professional courtesy, meant to acknowledge the receipt of something or to acknowledge a fact or an error. It usually entails a short detail of the day something arrived and a note of thanks.
These are “good news” letters and are fairly easy to write. Such letters are used to encourage or reward an employee, business associate, or consumer. Such letters are a goodwill-building exercise and are written to build or strengthen any business relationship. When you write a congratulatory letter, do it as soon as possible after a good event has taken place. At the outset, mention what the event is that has motivated you to write the letter; follow it up with approval or praise for the accomplishment; and, finally, keep it concise and honest. A congratulatory letter should be a one-page document, and it should not sound fake or mocking…………….