Learning Outcome: 2
2.1 Agree on the purpose, content and style for the range of business documents
A business letter is a letter written in a formal language, usually used when writing from one business organization to another, or for correspondence between such organizations and their customers, clients and other external parties. The overall style of the letter will depend on the relationship between the parties concerned (Wickford, 2018). Business letter’s correct example is given as follows:
A business letter
Date: 31 July 2018
Subject: Analysisaboutproducts quality
There are created different issues about the product quality of Primark. Primark’s customers complained that the product quality of Primark becomes very poor. On the other hand, customers also complained that they do not find the products on the right shelf.
The inquiry on Primark’s product quality exposed that customers are very upset about the quality of the product. This is happened due to the improper marketing plan as well as poor knowledge of staff skills. However, skilled staff have arranged the products in the proper place and helped the customers. Furthermore, customers of Primark also complained that there is no proper and effective action that is not taken for the product quality issue.
Primark takes effective and proper initiatives for this case. Primark must give training to its new and existing staff. Moreover, it must follow an effective marketing plan to develop the quality of the products. Finally, Primark must keep different shelves for different types of products for making easy shopping for customers.
Thanks a lot for appointing me as a reporter for this issue to analyze that are created in Primark.
Reporter and Analyst
2.2 The learner should provide an assignment on showing good research in relation to the required documents.
The most widely used format for business letters is “block style,” where the text of the entire letter is justified left. The text is single-spaced, except for double spaces between paragraphs. Typically margins are about 1 inch (25.4 mm) on all sides of the document, which the default is setting for most word-processing programs (Xerox, 2017). If a person is using Microsoft Word, he/she can turn to its built-in Letter Wizard for additional formatting assistance (look on the Tools menu).
Our Recommended Resources:
Moreover, memos are used in a situation where the message is proposed to complement the specific files and in cases that need more confidentiality than email. Both memo and email recognize the recipient and sender as well as enclose a subject line. The text is written in many paragraphs or in only one paragraph. Reports of business take information in a formal way. Several topics are covered by these reports including safety compliances, sales figures, financial data, and feasibility studies as well as marketing plans. In addition, reports may include different statistics, charts, graphs, case studies, survey results, and images. Some business reports are circulated for the investors’ benefit.
Several documents are used by an organization to maintain its business with the customers. To save time, these documents may be formatted as a form, such as an order form, transmittal page, invoice, or receipt. The transactional documents’ types differ by the business’s nature. An insurance agent makes several insurance policies by which a lender uses the loan applications as well as mortgage documents. In some fields, businesses enter into agreements and contracts with others; these documents might be drafted by the company’s lawyer. Additionally, a business organization uses financial papers to keep its budget, create budget offers, or file tax returns. These financial documents include paid bills, receipt records, bank statements, balance sheets, payroll reports, income statements and tax reporting forms.
Several kinds of documents are used for several purposes such as technologies, memos, letters, contents, etc. To create documents with several technologies or computer software includes word, Google Drive, Excel, PDF, printer, CRM database, iCloud, etc. MS Word administrative documents are created and stored as files where information can be entered, edited, and formatted and saved electronically. MS Word can be used to type letters, memos, notices, fax cover sheets, and envelopes for mailing or distribution (Burke, 2018). Newsletters, brochures, and books can also be created using MS Word.
Additional graphs, photographs, charts, drawings, and tables can be inserted into a Word document to further illustrate and enhance administrative documents. In the keyboard, the employer presses a particular key for a single character that requires input and this is moved to word processing software that is installed or being applied on the device. The mouse and keyboard are used for the manual entry of the text or data. However, these are very slow. These are usually accessible and connected with a PC. However, other software includes database applications that are used for arranging text or data. Mouse and keyboard are used for several statistical purposes. To send or communicate the documents a number of technologies are the internet, e-mail, fax, mobile apps, social media, etc. Businessdocumentscan keeps in the e-mail and sent these to the business people. Finally, by using several mobile applications and fax help organization to send documents to the business stakeholders…………….