P1 Explain the legal requirements and regulations for ensuring the health, safety, and security of those employed in the business.
P2Describe the requirements for a healthy and safe workplace, as applied to the physical environment and equipment used in KFC.
P3Explain the roles and responsibilities for the health and safety of key personnel in KFC.
P4Plan a risk assessment for a selected administrative work environment
A healthy environment is promoted at organizations employees are less likely to fall sick which not only improves their attendance but also affects their work performance for professional tasks. The chosen organization for this assignment is KFC. This assignment focuses on four key tasks. The first task of this assignment explains the legal requirements and regulations for ensuring the health, safety, and security of those employed in the business.
The second task describes the requirements for a healthy and safe workplace, as applied to the physical environment and equipment used in KFC. The third task explains the roles and responsibilities for the health and safety of key personnel in KFC. Finally, the fourth task plans a risk assessment for KFC’s administrative work environment. If proper health and safety rules are followed and implemented, then several minor risks can be easily avoided and uncertain situations are much more controlled.
P1 Explain the legal requirements and regulations for ensuring the health, safety, and security of those employed in the business
The management of occupational health, safety, and wellbeing are now central to the effective running of KFC. There is strong evidence linking patient safety, patient experiences, and the quality of care with the safety, health, and wellbeing of the workforce. However, looking after the health and wellbeing of staff is far more than supporting staff to develop healthy lifestyles: there is a legal duty to protect the health and safety of staff as detailed in KFC Constitution.
The Management of Health and Safety at Work Regulations 1999
The Management of Health and Safety at Work Regulations 1999 (the Management Regulations) generally make more explicit what employers are required to do to manage health and safety under the Health and Safety at KFC. Like the Act, they apply to every work activity. The main requirement for employers is to carry out a risk assessment (Patinson, 2017). Employers with five or more employees need to record the significant findings of the risk assessment. The Act sets out the general duties which employers have towards employees and members of the public, and employees have to themselves and to each other.
These duties are qualified in the Act by the principle of ‘so far as is reasonably practicable. In other words, an employer does not have to take measures to avoid or reduce the risk if they are technically impossible or if the time, trouble, or cost of the measures would be grossly disproportionate to the risk. What the law requires here is what good management and common sense would lead employers to do anyway: that is, to look at what the risks are and take sensible measures to tackle them.
Health and Safety at Work Act 1974
The Act imposes duties on everyone concerned with work activities from employers, self-employed, employees, and even extending to the general public (Patinson, 2017). The act puts at risk for the prosecution, not just the Managers but all staff who might be proved to have contributed to an offense by consent, connivance, or neglect. The Directors of KFC recognize their responsibilities as an employer, to safeguard as far as reasonably practicable, the Health, Safety, and Welfare at work of all employees.
They will actively encourage employees to show commitment to this policy by holding quarterly meetings with depot staff to discuss and report on all activities. They also accept their responsibility for the Health, Safety, Welfare, and Quality meeting customer requirements and for the general public who may be affected by the activities of the company.
The Workplace (Health, Safety, and Welfare) Regulations 1992
The Workplace (Health, Safety and Welfare) Regulations 1992 cover a wide range of basic health, safety, and welfare issues and apply to most workplaces (except those involving construction work on construction sites, those in or on a ship, or those below ground at a mine).
The legislation is applicable to all workplaces provided for employees under Morrison’s control, either permanent or temporary (Patinson, 2017). Workplaces must be properly ventilated with fresh or purified air. In the majority of cases, windows or other openings will be sufficient.
The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995
These Regulations revoke and replace, with amendments, the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 and the Reporting of Injuries, Diseases and Dangerous Occurrences (Amendment) Regulations 2012. They maintain requirements that the responsible person must notify and subsequently send a report to, the relevant enforcing authority by an approved means in relation to fatal and certain non-fatal work-related accidents, specified diseases contracted by persons at work, and certain specified dangerous occurrences. Reporting under RIDDOR is a legal requirement for all companies and organizations.
RIDDOR reports, along with complaints continue to be used to determine the need for investigations. The changes will not alter the current ways to report an incident at work and the principles of what must be recorded remain largely unchanged – everything that is reportable must also be recorded (other than gas events), together with over-3-day lost time accidents. RIDDOR 2013 should help to prompt KFC to review their accident, incident, and ill health reporting, and hopefully provide basic data that can be used to help create safer workplaces for all (Patinson, 2017).
The Control of Substances Hazardous to Health Regulations 2002
Control of Substances Hazardous to Health Regulations 2002, which requires employers of KFC to reduce the risks posed are by hazardous substances in the workplace. By minimizing exposure to hazardous substances (including chemicals, dust, gases, and vapors), you prevent employees from suffering work-related ill-health, such as occupational dermatitis and asthma (Patinson, 2017). The Control of Substances Hazardous to Health (COSHH) Regulations grew from an earlier piece of legislation, originally introduced in 1988, designed to place more focus on the dangers associated with hazardous substances and the measures employers should take to reduce risk.
Hazardous substances are any that could result in ill health (only asbestos, lead materials producing ionizing radiation, and substances below ground in mines, which all have their own regulations, are excluded); but as far as agriculture is concerned some (but by no means all) of the main types include: any chemicals labeled as toxic, corrosive, harmful or irritant (i.e. pesticides); veterinary medicines; dust; gasses or fumes; micro-organisms.
P2Describe the requirements for a healthy and safe workplace, as applied to the physical environment and equipment used in KFC
The environment can be termed as a man’s closest surroundings which he can manipulate for his survival or existence. If this surrounding is wrongly manipulated, it may lead to unsafe situations rising and making it difficult for man’s survival. Hazards as a result of poorly managed surroundings can hinder employees’ productivity rate and lead to low morale.
This makes the workplace environment a very crucial determinant of employee performance, morale, and productivity (Brill, 2017). The workplace of KFC entails an environment in which the worker performs his work while an effective workplace is an environment where results can be achieved as expected by management.