SIM 335: Managing Projects in LSC (GC0133)

Table of Contents

Task A.

1)      Define the key characteristics of any project

2)      List and briefly explain the five (5) key stages in Project Management?

3)      What is the Purpose of the Project Initiation Document (PID)? List three (items) that could be found in the PID

4)      List the nine (9) knowledge areas in Project Management and briefly explain the importance of any two of them

5)      List five attributes or characteristics of a project manager and briefly discuss or explain the importance of any two of them.

6)      Who is a stakeholder? Briefly explain the purpose of stakeholder analysis and why it is important in Project Management?

7)      Draw the corresponding network diagram and show the critical path.

Task 2.

Executive summary.

2.0 Introduction.

2.1 Project Life Cycle.

2.2 Initiation Stage.

2.3 Project Planning.

2.4 Project Execution.

2.5 Project Monitoring and Controlling.

2.6 Project closing.

2.7 Conclusion.

References.

Define the key characteristics of any project

According to McGuinness (2016), key characteristics of the project are:

1. Temporary: a project is temporary in nature that has a specific start and ending point.
2. Customer-focused: Every project has a specific customer that is developed based on customer requirement
3. Unique requirements: each project has a unique set of requirements that must be delivered to the client
4. Once off endeavor: a project focuses on the once-off endeavor, rather than repeated fashion.
5. Akin to a process: a project usually a process, rather it focuses on a specific process to deliver the client requirements
6. Cross-functional: a project is always cross-functional and cross-organization.
7. Budget: Every project has to be completed within a budget

List and briefly explain the five (5) key stages in Project Management?

Five key stages in project management are the initiation stage, planning stage, execution stage, monitoring and controlling stage, and closing stage (Smartsheet, 2018).

Initial stage: The initiation stage of a project lays the foundation for all other stages and their activities of the project. Then, the project aims and goals along with the project objectives are defined in this stage.

Planning stage: In the planning stage, a project blueprint is developed to gain project gaols and finish the project on time within the budget. This roadmap is used to support and guide the project teams towards the project goals and objectives. This stage mainly provides a scope statement, work breakdown structure, Gantt chart, risk management plan, and communication plan.

Execution stage: In this stage of the project life cycle, project deliverables are developed and completed. In this project, the project teams are, first, developed. Then, project resources are assigned. Then, Information System is developed. Finally, the Information System is installed.

Monitor and controlling stage: In this stage, the project activity is tracked, the project goal is tracked, and the project budget is tracked.

Closing stage: In this final stage, the project works are analyzed, the users are trained up, and the project is handed over through the final meeting with the project client.

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What is the Purpose of the Project Initiation Document (PID)? List three (items) that could be found in the PID

According to Madsen (2014), the act Initiation Document (PID) is one of the essential artifacts in a project work that provides a blueprint of the reproject. The purpose of this Project Initiation Document (PID) is to ensure every project stakeholder understands the project premises. It aims to outline the project importance, deliverables, delivery time, estimated costs, the way of project delivery, responsible persons of project, reasons for undertaking project, and agreement between project steering committee and project management teams.

Three items that could be found in the PID are:

• Project goal
• Project size and organization
• Project limits and risks

List the nine (9) knowledge areas in Project Management and briefly explain the importance of any two of them

According to Pathaneni  (2015), the nine knowledge areas in project management are:

Integration Management: integration management is essential in selecting project methods and methodologies, for analyzing stakeholders, for project management plans, for reviewing project meetings, and for developing lesson-learned reports (Pathaneni, 2015).

Scope Management: scope management plays significant roles for developing scope statements, for developing mind maps, for developing work breakdown structures, for analyzing project requirements, scope verification techniques, and for managing scope plans and controlling scope changes (Pathaneni, 2015)…………

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