Project Management Assignment with Palm Trees Spa (GC0102)

Table of Contents

Introduction.

Task 1: Understanding Project Management Principles.

a) Describe how project management principles can be applied in implementing the technological development task pertinent in the Palm Tree Spa Resort. Support your writing by giving a background on project management

Background of the project management

Project management principle for Palm Tree Spa Resort

b) Develop the success and failure criteria for the proposed project and appraise its viability in the given scenario

Success criteria.

Failure criteria.

c) Explain how technology could help in setting up the systems and procedures for the effective use of resources in the project management
d) Explain the key elements involved in terminating projects and conducting post-project appraisals

Terminating project

Project termination factors.

Types of project termination.

Project Extinction.

Addition.

Integration.

By starvation.

Termination Process.

Project Termination Areas.

How to know when to terminate.

Project history.

Critical success factors.

Critical failure factors.

Project Audit

Task 2: Be able to manage a project’s human resources.

a) Plan human resources for the proposed project describing each role and responsibilities and design an organizational structure for the proposed project based on your plan.

Human Resources and their Roles and Responsibilities for the proposed project

The key responsibility of the proposed project teams are illustrated in the following organizational charts:

Project Structure.

Project organizational structure for the proposed project

b) Describe what monitoring mechanism you propose for effective control and coordination of the project

Project controlling tools.

Tracking Gantt Chart

c) Describe how you propose to lead the team assessing the already established project leadership theories and qualities

Belbin’s Team Roles.

Tuckman Team Building Model

Managing team conflict

Human Resource management

Task 3: Be able to apply project processes and procedures.

a) Prepare detailed project plans for the proposed project clearly establishing each component in the effective organization of the project.

Work Breakdown Structure (WBS) for the proposed project

Task durations or Work estimates.

Work packages in Gantt chart

Dependencies between tasks.

Estimated resources for the proposed project

Cost allocations for the resources.

Estimated Costs for the resources.

b) Use the appropriate project scheduling tools to plan the project activities so as to minimize the time and costs of the project

Planning the project activities.

Project scheduling and control techniques.

Gantt Chart

Critical Path Method (CPM).

Project Evaluation and Review Technique (PERT).

c) Analyze the performance of the project assessing the performance indicators.

Project S-Curve.

Earned value management

Milestone Analysis.

Critical Path Analysis (CPA) and PERT.

d) Assume some changes in your original plan and evaluate how these changes could be managed to have minimum impact on the project deliverables.

Potential Changes.

How the changes could be managed.

Conclusion.

Reference.

Introduction

Project is a temporary group activity or a set of operations that is designed for producing a unique outcome with products and/or services or a particular goal. A project has a specific starting and ending time, consequently, it has specified resources and scopes. As a result, a project team includes a number of people from different backgrounds/organizations and across several geographies. Then, project management refers to applications, techniques, skills to run a project efficiently and effectively. This a strategic expertise for a company that enables to tie of the project outcome to the business goals to survive in the competitive market.

This report conducts a study on project management based on a particular project on Palm Trees Spa. The report firstly focuses on the understanding of the project management principle. Secondly, it will emphasize the management of the project’s human resources. Finally, the study will give the direction of applying project processes as well as procedures.

Task 1: Understanding Project Management Principles

Describe how project management principles can be applied in implementing the technological development task pertinent in the Palm Tree Spa Resort. Support your writing by giving a background on project management

Background of the project management

The idea of project management first started through the concept of completing the Great Pyramid of Giza and constructing the Great Wall of China, which has converted into recent management science. Then, the project management was used as a management discipline first by the US military during the World War, forwarding to the civil sector in the middle of the last century.

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During this time it focused on different approaches to the Critical Path methods like activity-on-arrow diagrams, precedence, PERT, etc. Where during the 1950s and 19660’s project management was tracked as management science discipline, from1970’s the project management focused on project control, rather than the time span of the projects and it reduction. It was possible by the development of integrated computer-based management systems which enabled to integrate time, quality as well as costs. From the 1980’s most of the organizations have been using an integrated management system, but still, now some of the projects fail to deliver successful projects on time with maintaining quality and budget.

As a result, from the late 1980s, the project management has mainly focused on project manager interpersonal and softer skills including leadership, preservation, motivation, conflict management, team building, etc. By the 1990s the keyword “competencies” was focused on the discipline. At the same time, tow important issues were disclosed. Firstly, to deliver a successful project, the only project manager is not enough.

A good sponsor with accountable for the investment also important. In addition, the sponsor also needs to engage in project work to undertake project delivery and its assets or deliverables. Secondly, it is important to have users and/or operators to put deliverables and/or assets to work as well as to make the desired outcome for the business.

Project management principle for Palm Tree Spa Resort

Integration Management

Integration management in project management refers to the integration of all the required activities and processes and identify their definition, combination, and coordination the various process in the project management activities. This is an essential part of a successful project because it assists all processes to be integrated and maximize the performance to achieve positive outcomes throughout the whole project lifecycle.

A project work project manager is responsible for effective integration methods that assist to satisfy the stakeholders. There are six key steps in an effective project integration management: 1) Developing the project charter; 2) Developing project management plan; 3) Directing and managing of the project properly; 4) Directing and managing project executions; 5) Performing integrated changes control, and 6) Closing project or phase.

Scope Management

Scope management is the part of the project planning which emphasizes determination and documentation a list of particular project goals and objectives, deliverables, tasks as well as deadlines. The scope of project management has tow specific uses: product scope and project scope. Project scope refers to the works which need to be completed to provide products and services or specific outcome with particular functions and features. And product scope refers to the features and functions which formalize a result, or product or services.

Time Management

Time management is the activities of planning, controlling as well as executing particular activities to improve productivity and efficiency of a project. Proper time estimation is important in project management for two particular causes: a) it helps the project manager to set out deadlines for planning and delivery of the project, and b) it determines the pricing of contracts in the terms of profitability of the project. In addition, time estimates are used as input with other techniques to organize and structure the project works which help to reduce the large project’s activities to a number of small projects (Chioca, 2012).

Cost Management

Cost management is the method of determining costs and productivity throughout the project life cycle. It encompasses different particular functions of project management like estimating the cost, job control, field data collection, scheduling, designing, and accounting. From the beginning to ending of project work, cost management has particular objectives and goals to simplify and cheapen the project. Cost management is mainly used in planning, monitoring and controlling the process of project activities. There are four specific processes in cost management: a) Planning Cost Management; b) Estimating Costs; c) Determining Budget; d) Controlling Costs (Phillips, 2013).

Quality Management

Quality in project management is the process of satisfying both implied and stated needs and expectations of stakeholders. Quality management is important to make sure that the outcome and deliverables of the project meet the needs of the clients. In addition, quality management is essential to monitor and control the project continuously to prevent misinterpretations or errors………….