2.1 Agree on the purpose, content and style for the range of business documents
Lauren (2018) stated that a business letter is a formal document often sent from one company to another or from a company to its clients, employees, and stakeholders, for example. Business letters are used for professional correspondence between individuals, as well. Although email has taken over as the most common form of correspondence, printed out business letters are still used for many important, serious types of correspondence, including reference letters, employment verification, job offers, and more.
123 Alphabet Drive
Los Angeles, California 90002
15 October 2016
Mr. John Doe
Customer Service Representative
Widgets Galore, Inc.
987 Widget Street
Miami, Florida 33111
Dear Mr. Doe:
I am writing to you concerning a recent purchase of widgets. Approximately two weeks ago, on October 1, I ordered a total of 50 widgets for Company, Inc. via the Widgets Galore client webpage. I received an email notification two days later confirming the receipt of payment and the shipment of the widgets. According to your website, shipments should reach their destination within 3-5 business days of being sent, but I have yet to receive the widgets.
I have worked with Widgets Galore, Inc. in the past and have the greatest confidence in your products and customer service. We need the shipment of widgets soon, however, and I hoped you might be able to provide me with an idea of when I can expect them. Thank you in advance for any help you might be able to offer.
Vice President of Otobi, Inc.
2.2 The learner should provide an assignment on showing good research in relation to the required documents.
Jane (2018) stated that a business uses documents and reports to share information, data, and numbers to improve operations, management, and sales, among other reasons. The term “business documents” usually refers to several types of documents and reports, each of which has different sections and content. A business plan is the first document a business owner writes prior to starting the business and offering services. A business plan document includes a description of the business, a list of services and products to be offered, and a chart of the current management and departmental structures. In addition, it should also include a list of risks associated with running the business, a fully developed budget, and sales forecasts. If the business is a wholesaler, a list of manufacturers and products should also be included. The business plan serves as a guide to starting and running the business and is typically required if the business is seeking funding.
Jane (2018) stated that annual reports are financial documents written by the accounting or financial department of business once per year. This type of business document is written for investors and includes details of revenues and expenses, plus the total assets and liabilities of the company. Other sections include operational budgets, predictions for the upcoming financial year, and what changes the company seeks to make in the future to avoid financial downfalls. Not all companies create annual reports, but some are required to do so, including those with publicly traded stock. Jane (2018) stated that business reports are written reports that share information or data, often in relation to research for a project, marketing campaign, or new product launch. These types of reports include an introduction, a presentation of the data and research found, a list of suggestions of how the company can use the research or data for the project or marketing campaign in question, and a conclusion that discusses the next steps. Some business reports may serve as written proposals, such as how to target a new niche market or what products to add to a new product line.
“Meeting minutes” are business documents written after a meeting takes place within a company. The “meeting minutes” document outlines who was present at the meeting, what topics were discussed, what conclusions were drawn, and what is on the agenda for upcoming events or business projects. This document is shared with company employees who may not be able to attend the meeting in person, but who must be kept up-to-date with decisions made in corporate meetings. “Meeting minutes” also are filed for future reference………..