Task 1.1 Compare the different types of document that could be used to present business information (by selecting the most appropriate)
There are many different types of documents that may be produced in a business environment. These include fax documents, business cards, memos, agendas, minutes, spreadsheets, analysis charts, data sheets, letters, slide shows, and many more. They all have different purposes and uses.
These are used to give the customer information on how to contact the company. It can be small cards.
Agendas tell you what is going to take place. They help people get organized so that they know exactly what they should do and what is going to happen. These are in paper format when taken to meetings, and can be distributed electronically.
These have details of what took place at a meeting. These can be printed off on paper for meetings and can be distributed electronically.
These can be used for various purposes, from statistical to analytical. These are in electronic formats, can be managed in the same book or as different sheets according to needs.
These can be either graphs or diagrams that help to monitor performance statistics. These are also in electronic format and can be printed off in paper when required.
These sheets can be in either word or excel format. These can be used to collate particular data to be communicated within or out of organizations, or also to monitor statistics and performances.
Another type of document used in a business is a Fax document; these are very useful in business and are the fastest ways to transmit documents. These are in paper format, either in color or black and white.
Emails and Memorandums
Co-workers typically use email to convey information to each other. Before email became prevalent, memorandums were used for intra-office messages. Memos are still used in situations where a message is meant to accompany a specific file and in cases that require more privacy than an email. Both a memo and an email identify the sender and recipient and contain a subject line. The text is formatted in one or more paragraphs.
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These are PowerPoint documents and are used for demonstration purposes in meetings. These are in electronic format and can be printed off if need be.
Memos are used for informal communication with an organization and can be in either paper or electronic format.
These are documents used for different types of communications in all departments for various purposes. There are various types of letters, formal, informal, business, etc. Business letters are used to communicate with individuals outside of the office. Recipients may include customers, colleagues in other businesses, service providers, professionals who advise the business, government officials, and job applicants. A business letter is usually formatted in block style, in which all of the elements of the letter, except the letterhead, are aligned with the left margin. It can be emailed or delivered by mail. If a letter is sent in the text of an email, the sender includes his name, job title, and contact information at the bottom of the email………..